Who are Company Registers for?
Any privately owned New Zealand company wanting a centralised, well-organised electronic approach to keeping its essential documents and records required to comply with the law.
Why do I need Company Registers?
The Companies Act 1993 requires all companies to keep certain registers and records about the company. These include a:
Share register
This lists the name and address of each shareholder of the company, the total number and class of shares held by each shareholder, any restrictions on transferring shares, and other details regarding the issue or transfer of the shares.
Directors' interests register
This records all disclosures by directors of the company of any 'interest' in a company transaction. Circumstances in which a director will be 'interested' in a company transaction include where a director is (or is related to) a party to the transaction.
Register of director details
This sets out each director's name, address and the date they started (and stopped, where applicable) being a director of the company.
Register of directors' certificates
This lists any certificates (such as solvency certificates, share issue certificates) given by directors of the company.
Register of registered office and address for service
This sets out the registered office and address for service of the company.
Failure to keep these registers up to date is an offence (for both the company and its directors). Remember, the details filed with the Companies Office do not constitute a company’s statutory registers. Registers and records need to be created and kept up to date by the company in addition to the Companies Office records.
If your company's records are incomplete, inaccurate, or poorly managed, this can create problems when the information is needed later, such as on a share sale. To avoid the cost of having to get your lawyer to reconstruct registers after years of ownership changes, get it sorted now—on your terms.
How long will it take to create my document?
10 - 30 minutes - depending on the company’s age and the number of changes in directors and shareholders. During the Q&A you can save your progress to come back later, or repeat the Q&A to change an answer or produce a new version of a document.
What information do I need to complete the Q&A?
- The company’s New Zealand Business Number – this can be found by searching the company here.
- The names and last known addresses of each shareholder in the company within the last 10 years
- All share issues and transfers, share class, restrictions or limitations on the transfer of shares
- Director names and addresses, details of all certificates given by directors and details of all conflicts of interest
- The company’s registered office and address for service - this can be found by searching the company here.
What if I need help?
On Your Terms has teamed up with Luminate Legal to offer its customers the option of obtaining legal advice from a lawyer to provide extra assurance and peace of mind. If you would like to ask a lawyer some quick questions about your document (or your responses to the Q&A), or have your document reviewed/edited by a lawyer, click here to view and select Luminate Legal's packages and fixed-fee pricing exclusively for On Your Terms customers.
What do I do once my Company Registers are created?
Make sure all relevant information has been inputted, and then ensure the registers are kept up to date at the company's registered office.
Other helpful information:
- You may also find these bundles or documents useful for your business: Transfer of Company Shares and Approvals Bundle, Company Constitution, Constitution (wholly owned subsidiary), Term Sheet for Shareholders Agreement, Shareholders' Agreement, Director Indemnity Bundle, Term Sheet for Sale and Purchase of All Shares, Resolutions to Approve Issue of New Shares
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If you’re unsure whether this document is what you need, reach out to us at hello@onyourterms.co.nz – we’re happy to help!
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Disclaimer: On Your Terms was created to provide fast, easy and affordable access to legal information and documentation. We are not a law firm and do not provide legal advice. The information and documents we provide are of a general nature, designed for common situations, and may not be suitable for your needs or circumstances. If you need legal advice, we have a network of specialist law firm partners able to help you here.